12 Other Ways to Say “Please Be Advised”

Other Ways to Say Please Be Advised

The phrase “please be advised” is a formal and widely used expression, commonly seen in legal, business, and official communications. It serves as a prelude to important information, advisory details, or instructions that follow.

This article shows alternative expressions that can replace “please be advised,” ensuring your communications are both clear and engaging.

Other Ways to Say “Please Be Advised”

1. Kindly Note

Example: Kindly note that the meeting time has been changed to 3 PM.”

Meaning: This phrase is a polite and gentle way of bringing attention to a piece of information or change. It conveys respect and a request for the reader’s or listener’s attention, indicating that the following information is of importance.

Usage: Suitable for formal and semi-formal communication where politeness is key.

2. For Your Information (FYI)

Example: For your information, the office will be closed next Monday.”

Meaning: This straightforward phrase is used to present information that might be of interest or relevance to the recipient. It’s a common way of introducing facts or details without implying any required action or response.

Usage: Common in business emails and memos, especially when the information is not a direct instruction but is still important.

3. Please Be Aware

Example: Please be aware that the submission deadline is approaching soon.”

Meaning: It is often used to introduce critical details or warnings, suggesting that the information is not just for knowledge but may require action or consideration.

Usage: Ideal for highlighting deadlines, changes, or important notices.

4. It Is Important to Note

Example: It is important to note that the policy terms have been updated.”

Meaning: This phrase emphasizes the significance of the information being provided, suggesting that it requires careful consideration and understanding. It adds a level of gravity to the message, implying that the information is crucial and should not be overlooked.

Usage: Useful in formal communications where the emphasis is on the critical nature of the information.

5. We Would Like to Inform You

Example: We would like to inform you that your application has been approved.”

Meaning: This formal way of presenting new information or decisions is direct yet courteous. It conveys the information straightforwardly, emphasizing that the message is an announcement or a decision that has been made. This expression is less about requesting attention and more about delivering information.

Usage: Appropriate for formal notifications, announcements, or updates.

6. Attention Is Drawn To

Example: Attention is drawn to the new parking regulations.”

Meaning: This formal and impersonal way of directing the recipient’s focus to a specific piece of information emphasizes the importance of the content. It’s often used in contexts where the information is mandatory to know, such as changes in policy or rules.

Usage: Often used in legal, academic, or official documents.

7. Please Take Note

Example:Please take note that the venue for the event has changed.”

Meaning: This direct and clear request for the recipient to pay attention to the information provided is simple yet effective. It implies that the information following is not just important but may require action or remembrance.

Usage: Effective in instructions, notifications, or when confirming details.

8. We Wish to Communicate

Example: We wish to communicate that the office hours have been extended.”

Meaning: This polite and formal way of conveying information usually refers to decisions or changes. It’s often used when the sender wants to express a sense of cooperation or collaboration.

Usage: Suitable for formal announcements or conveying decisions in a professional setting.

9. Be Advised

Example: Be advised that the terms of your contract have been modified.”

Meaning: This expression is a more direct and less formal version of “please be advised,” yet it still maintains a formal tone. It cuts to the chase quickly, indicating that the following information is of significant importance and should be heeded.

Usage: Used in situations where brevity is important but formal respect is still necessary.

signing contract

10. It Is Our Duty to Inform You

Example: It is our duty to inform you that the regulations have changed.”

Meaning: This phrase conveys a sense of responsibility and formality in the delivery of the information. It suggests that the sender is obligated to provide this information, adding a layer of seriousness and duty to the communication.

Usage: Appropriate in situations where the information is critical and the communicator has a formal obligation to inform.

11. You Should Be Aware

Example: You should be aware that the meeting has been postponed.”

Meaning: This phrase is direct and slightly informal, placing emphasis on the recipient’s need to be conscious of the information. It’s less formal than “please be advised” but still carries a sense of urgency and importance.

Usage: Good for informal or internal communications where directness is appreciated.

12. This Is to Inform You

Example: This is to inform you that your request has been processed.”

Meaning: This formal and clear way of presenting information, often used to confirm actions taken or decisions made, is straightforward and to the point.

Usage: Commonly used in formal correspondences, especially in customer service or official notifications.

12 Other Ways to Say Please Be Advised Infographic

When to Use Different Alternatives to “Please be Advised”

When deciding on a phrase to use “please be advised” it’s important to consider the context, tone of communication, and level of formality required.

Here are some guidelines to help you select the expression;

Formal Notifications or Announcements

Use “We Would Like to Inform You,” “It Is Important to Note,” or “This Is to Inform You” for a formal and respectful tone. These phrases are particularly effective in contexts where you are conveying decisions, changes, or important updates. They are ideal for official letters, formal emails, and documents where maintaining a professional and authoritative tone is crucial.

Legal or Official Documents

Choose “Attention Is Drawn To” or “Be Advised” for their impersonal and authoritative tone. These expressions are typically used in legal notices, policy changes, and official guidelines. They carry an air of formality and seriousness, making them suitable for contexts where legal implications or compliance matters are involved.

Business Emails or Memos

“For Your Information,” “Please Be Aware,” or “Kindly Note” are suitable for conveying information clearly and politely. These phrases are versatile and can be used in a variety of business communications. They are less formal than “please be advised” but still convey the necessary importance and attention to detail required in professional settings.

Urgent or Critical Information

Use “You Should Be Aware” or “Please Take Note” for their directness and emphasis on the urgency or importance of the information. These expressions are useful when you need to grab the recipient’s attention immediately, such as in warning messages, critical updates, or when conveying information that requires prompt action or awareness.

Informal or Internal Communication

“We Wish to Communicate” or “It Is Our Duty to Inform You” can add a personal touch while maintaining a professional tone. These are excellent choices for internal memos, team emails, or when communicating with colleagues within the same organization. They convey the information in a friendly yet professional manner, suitable for less formal internal communications.

Conclusion

Learning different ways to say “please be advised” improves not only our communication skills but also the performance and reception of our messages.

For more detailed exploration and examples, consulting online resources on business communication, legal writing, or formal correspondence can be beneficial.

Websites like the Purdue OWL or Harvard Business Review often provide guidance on tone and formality in professional writing, while platforms like LinkedIn Learning offer courses and resources on effective business communication.

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